Privacy Statement for SustainaTerra Journal Users
At SustainaTerra, we are committed to protecting your privacy and ensuring the security of your personal data. When you register or log in to our platform, you entrust us with information such as your title, full name, email address, and gender. We understand the importance of this data and want to be transparent about how it is collected, used, stored, and safeguarded.
What Data We Collect
During your registration or account creation process, we collect the following personal information:
- Title (e.g., Mr, Ms, Dr, Prof)
- Full Name
- Email Address
- Gender
This data helps us verify your identity, personalize your experience, and communicate important updates regarding your submissions and our journal services.
Privacy Statement for Author Data Collection
At SustainaTerra, we prioritize the privacy and protection of personal and academic data provided by authors during the article submission and publication process. This privacy statement outlines the types of information we collect, how we use and store it, and the measures in place to safeguard it.
What Data We Collect
When submitting an article for consideration, authors are required to provide the following information:
- Article Metadata: Title, abstract, keywords, and current status
- Author Information: First name, last name, title (e.g., Mr, Dr), email address, ORCID iD, institutional affiliation, and country
- Corresponding Author: Email address of the designated corresponding author
- Article Files: Manuscript document and any supplementary files
- Declarations: Confirmation of authorship, originality, ethical approval, plagiarism clearance, consent for publication, data availability, conflict of interest disclosure, and author order agreement
Purpose of Data Collection
The data collected is essential for the editorial and peer review process and ensures transparency, accountability, and proper scholarly communication. Specifically, we use your data to:
- Register and track article submissions
- Communicate with authors regarding submission status and editorial decisions
- Ensure compliance with ethical and publishing standards
- Facilitate indexing, citation, and publication of accepted manuscripts
Data Sharing and Publication
Selected author information (name, affiliation, ORCID, and country) may be published with the article upon acceptance. We do not sell, trade, or rent author data. Data may be shared with reviewers and editors solely for the purposes of peer review and editorial processing.
Data Protection and Security
SustainaTerra implements robust security measures to protect your personal and academic data from unauthorized access, alteration, or disclosure. All data transmissions occur over secure connections, and access is restricted to authorized personnel only.
How We Use Your Data
The personal information you provide is used exclusively for the following purposes:
- To create and manage your user account on SustainaTerra
- To facilitate communication related to manuscript submissions, peer reviews, editorial decisions, and other journal-related activities
- To send important notifications such as password resets, account updates, and service announcements
- To improve our platform and tailor the user experience based on your preferences
We do not sell, rent, or trade your personal information with third parties.
Data Security and Protection
We employ industry-standard security measures to protect your data from unauthorized access, disclosure, alteration, or destruction. These include:
- Secure server environments with encryption protocols (SSL/TLS) to protect data transmission
- Access controls restricting data access only to authorized personnel
- Regular security assessments and updates to safeguard our systems
Data Retention
Your personal information is retained only as long as necessary to fulfill the purposes described above or as required by law. Should you choose to delete your account, we will securely erase your data in accordance with applicable regulations.
Your Rights
Depending on your jurisdiction, you may have rights concerning your personal data, including:
- Accessing the data we hold about you
- Requesting correction of inaccurate or incomplete data
- Requesting deletion of your personal data
- Objecting to or restricting certain data processing activities
To exercise these rights or inquire about your data, please contact us at contact@sustainaterra.org.
Cookies and Tracking Technologies
Changes to This Privacy Statement
We may update this privacy statement periodically to reflect changes in our practices or legal requirements. When we do, we will post the updated statement on our website and notify you as appropriate.